JOHN MUIR HIGH SCHOOL ALUMNI ASSOCIATION
Minutes of Meeting of the Board of Directors
Held June 7, 2008 at 10:00 a.m.

A regular meeting of the Board of Directors of the John Muir High School Alumni Association was held on Saturday, June 7, 2008, at 10:00 a.m., on the campus of John Muir High School.

1. Introductions. In the absence of Mark Levy, President of the Association, Neal Brockmeyer chaired the meeting. All those in attendance, a list of whom is attached to these minutes, introduced themselves.

2. Approval of Minutes. Copies of the minutes of the meeting held May 3, 2008, which had been distributed by e-mail and mail, were made available to all of those in attendance. Several corrections were mentioned. Upon motion duly made, seconded and unanimously carried, the minutes were approved with these corrections.

3. Allocations.

a. Football Team. Ken Howard and Antyone Sims informed the Board of the progress towards funding the football uniforms since the last meeting. A total of $6,000 had been raised in a raffle, which was used to make a down payment for the jerseys. This was still about $4,000 short of the total cost. They added that a passing tournament is being organized to make up some of the difference. There had been some discussion earlier of making a matching gift of one third of what is raised and, after some discussion, upon motion duly made, seconded and unanimously carried, a contribution of $2,000 was approved for the jerseys. It was added that this was one third of the initial amount raised, and did not commit the Association to one third of any future fundraising proceeds.

b. Cheer Team. Neal Brockmeyer informed the directors that the Allocations Committee had approved a contribution of $500 toward the team shirts that had been described to the Board by Bertha Willis at the last meeting. Bertha was in attendance and thanked the Board for this contribution.

c. Blazer. David Rutherford reminded the directors of the prior suggestion for support of the journalism class through purchase of ads in the Blazer. It was pointed out that the Blazer will be published 10 times during the school year, and that the cost for a half page ad would be about $1,080 for the year. It was suggested that payment be made each semester. Upon motion duly made, seconded and unanimously carried, the purchase of ads on this basis was approved.

d. Scholarships. The Board was advised that two $1,000 Chuck Bradford scholarships, two $500 Nettie Piggie scholarships, a $600 John Zweers scholarship and a $1,000 Exchange Club scholarship were to be awarded at the Senior Awards ceremony the next Monday. Representatives of the Association had involvement in the selection of recipients for all these scholarships.

4. Special Events. The Board next discussed the need for someone to accept leadership of the Special Events Committee. Gloria “Ginger” Cole volunteered to be on the Committee.

5. Projects.

a. Marquee Dedication. Carina Jacob passed out a flyer on the dedication and reminded the directors that it would take place on Wednesday, June 11th, from 6:00 p.m. to 7:00 p.m. in front of the High School.

b. Student Receptions. Carina Jacob said that she will be checking dates with Sheryl Orange, and passed around a sign-up sheet for those who would be willing to host receptions for potential students and their parents at their homes. It was expected that mailers would be sent out shortly.

6. Committee Reports.

The next item of business was a series of reports from the standing committees.

a. Membership. David Rutherford reported that there were around 500 members. He is preparing for a mailing for renewals and mass mailing to alumni. He added that more letterhead and membership cards would have to be ordered. There was discussion about making a test mailing to gauge the response before undertaking a mass mailing. It was decided that a test distribution would first be made by e-mail and that response would be evaluated. There was a discussion of giving free membership to graduating seniors, and the possibility of obtaining their contact information. David and Cynthia will see what might be done to distribute these memberships.

b. Finance. Doug Kosobayashi reported that as of May 31, 2008, the balance in the Association's Wells Fargo operating account was $              9, and the IndyMac special account had a balance of $              . No funds were held in the Pay Pal account. Major expenses for May were $1,500.00 to the Museum for the yearbooks, $105.54 for Decco awards, $500.00 for the cheer team, and $430.00 for $5 Jamba Juice gift cards. Deposits totaled $              , including a transfer of $151.74 from the IndyMac special account.

c. Communications. Jim Henderson said that there had been 3,801 visitors to the Association’s website in May, 472 of whom had visited more than once. He indicated that a number of inquiries had been made about reunions. Arrangements were being made to finalize the use of Pay Pal for fundraising.

d. Hall of Fame. Lewis Peters indicated that a few bios were still missing. Photos were also being sought from the recent inductees. Lewis added that the Class of 1963, of which he is a member, will be celebrating its 45th reunion and is working toward raising $20,000 for a new sound system for the auditorium.

e. Fundraising. Sam Estrada said that he was working with Cynthia Lake to identify musicians who were Muir graduates and to obtain photos that could be used for portraits. A meeting with NextStep took place and efforts are being made to organize a concert series. Possible subjects for special grants were also being explored.

f. Historical Museum. Loren Shirar indicated that there had been 20 visitors, including new teachers and applicants. There was a discussion of the construction to take place during the summer and the effect on the Museum and other alumni activities, as well as the key situation.

g. Campus Pride. Cynthia Lake mentioned that she intended to get the alumni wall going this summer.

7. Next Meeting. Due to the July 4th weekend, the next meeting will take place on Saturday, June 12, 2008, at 10:00 a.m., preceded by an Executive Committee meeting at 9:30 a.m., at the High School Library.

8. Adjournment. There being no further business, the meeting was adjourned at approximately 12:00 p.m.

Respectfully submitted,

Neal Brockmeyer

Exhibit A
Attendance
(6/7/08)